Exporting Data in PE: Excel, PDF and Reports at the Press of a Button

End of term. You’ve entered everything, assessed everything, documented everything. And now the head of department asks: “Can you send me an overview of all PE grades as an Excel file by Friday?”

In old workflows: type everything out by hand into a spreadsheet again. With SportZens: 30 seconds, done.

Why Data Exports Are Underestimated in School Life

In the flow of teaching, hardly anyone thinks about exporting. But there are regular moments when you need to get your data out of the app:

• End of term: Grade lists for the staff meeting or school office
• Parent meetings: An individual report for a specific conversation
• Official documentation: Standardised formats for fitness programme reporting
• School archive: Long-term documentation of the class, independent of app versions
• Colleague handover: When a class changes teacher

Each of these moments requires a different format – and in most old systems, each means manual work.

Export Formats in SportZens

Excel (.xlsx)

The standard export for all grades in a class. You get a structured table with:

• Student name
• All assessment categories as columns
• Weighted final grade
• Optional: notes and comments

The result is immediately usable in school systems and opens in any standard office application.

PDF Export

For printing or email sharing. The PDF export generates a cleanly formatted list with your class name and date as a header. Two clicks – and you have a printable document.

Individual PDFs: For parent meetings, there’s also individual export. Select a student and get a personalised overview of all their grades and categories – with comparison to the class average.

CSV Export

For advanced use or importing data into your own system. CSV is the most universal format and is directly supported by almost every spreadsheet application (Google Sheets, LibreOffice, Numbers).

Fitness Report Export

For teachers who use structured fitness documentation: SportZens can export data in the correct format. No manual transcription from the app into forms. For a full class, this saves 20–30 minutes.

Tips for Smart Exporting

Export after each completed block: Not just at the end of term. An export after each teaching unit is your local backup copy.

Student individual report before the parent meeting: Create the individual report the day before the meeting. You’re prepared and professional – no searching through papers or opening a laptop during the meeting.

Collect fitness exports together: If you teach several classes, export all reports at the end of a unit in one pass. Then you have everything together.

Archive as a safety net: SportZens stores all data in the cloud – but your own export is additional security that’s independent of any app version or password issue.

How to Export in SportZens

Step 1: Select the class you want to export.

Step 2: Tap the export icon (top right) or go to Class → Export.

Step 3: Choose the format: Excel, PDF, or CSV.

Step 4: Optional – set time range or category filter (e.g. only grades from the last quarter).

Step 5: Tap “Export” → the file is created and you can share, email or save it.

For a class of 28 students, this takes under 30 seconds from Step 1 to Step 5.

Conclusion: Export Is Not an Afterthought

The best documentation is useless if you can’t get the data out. With SportZens, the Export Centre is a fully-featured function – not a bolted-on addition.

This means: everything you record in the app is available at any time in whatever format you currently need. No duplicate work, no formatting nightmares, no forgotten students.

Document once. Export anytime.